Introducing Progense 1.0

The project management platform where status proves itself.

Over-engineered for the one thing that matters: telling the truth about where your projects actually are.

Try Progense for free

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The first month is on us.

Progense Projects dashboard

Projects drifts because the software lets them

Most project tools let anyone mark anything however they want. Status is a dropdown. Hours are whatever you remember. “Completed” means whoever clicks it first.

Progense is different by design.

Internal work and client work need different rules. Progense is the only PM tool that knows it.

Progense dashboard — light and dark

Accountability Engine

Progense doesn’t just organize your projects. It holds everyone accountable— including your clients.

Automatic Status Updates

No check-ins, dropdowns, or chasing updates. Progress rolls automatically from tasks to milestones to projects.

Automatic status updates rolling from tasks to milestones to projects
Phase by Phase Tracking

Execution, internal review, client review — tracked end to end. Only the client closes the work, and completion locks on approval.

Phase by phase tracking — execution, internal review, client review
Full Audit Trail

Every approval, rejection, and scope change — logged. Full transparency on every project.

Scope request with full audit trail of approvals and rejections

Where projects come from.

Every project is also a canvas. Sketch milestones, tasks, and dependencies before committing — then promote into the real plan when it’s ready.

What you can do in Spaces.

Sketch, wire up dependencies, and think out loud — then promote what works into the real plan.

Sketch before you commit

Drop milestones and tasks on a canvas. No dates, no pressure — shape it before it's real work.

Dependencies you can see

Wire tasks together. When one slips, the whole ripple lights up — before it hits.

Sticky notes for what's not yet a task

Capture half-formed ideas as sticky notes. Drag one in when it's ready to be real — or leave it for later.

Support without the help desk.

Progense doesn’t just organize your projects. It holds everyone accountable— including your clients.

Built-in support

Each project has its own support system — no disjointed tickets or manually linking projects later.

Tracked work

Create support tasks or to-dos inside projects and mark them billable or non-billable with assigned budgets.

One thread

Track every support request in a built-in thread, while clients see real-time ticket updates without losing context.

Tracked time, no timesheets.

Hours track themselves the moment work starts. Locked when recorded — nobody edits, nobody pads, nobody forgets to stop.

Hours track themselves

Toggle Start and walk away. Real elapsed time, server-computed — no end-of-week filling-in.

What happened happened

Hours lock the moment they’re recorded. Nobody edits them after the fact, nobody pads, nobody “forgets” to stop. The data is the data.

Even client review is timed

Execution, PM review, client review — all timed. The client’s clock starts on send, freezes on approval, stays on the record.

Plan & Track

Plan freely, ship clean. Projects can’t go live until every milestone, task, and date checks out — so launches don’t fall apart in week two.

Workspaces
Projects
Milestones
Gantt charts
Workload
Plan Mode
Phase Analytics
Task
Project Chat
Threads
Notes
Email Alerts
Real-Time Updates
@Mentions
Comments
References

Communicate

Different conversations belong in different places. Threads for discussions, comments for feedback, notes for context, chat for the day-to-day — all updating live, all in one place.

Operate

Everything you need to run the agency, not just the projects. Internal boards, time tracking, reporting, search, files, roles — the operational layer your team actually lives in.

Kanban
Time tracking
Reports
Insights
Global Search
File Library
People Management
Dark Mode
Reviews
Client Portal
Client Review
Scope Requests
Approvals
Audit Trail

Deliver

Where the work meets the client. Reviews, approvals, scope changes, and rejections — every step logged, every decision attached to the person who made it.

Why agencies choose Progense

Most PM tools were built for internal teams, then bolted on “client portals” and called themselves agency-ready.

Progense was built the other way — every default knows the difference between client work and internal work, and runs each by the right rules.

For the agency that's been burned by scope creep

Every change is on the record. Scope requests, approvals, rejections, and reasons are tracked from the first message to the final delivery. You'll never have another “I never approved that” conversation.

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For the agency tired of chasing updates

Status comes from reality. No status dropdowns, no manual “on track” reports, no asking your team where things stand. Dates drive status, and the system surfaces what's actually at risk — before it's too late.

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For the agency that wants client trust without losing control

Clients see the work, not the inside. Clients see structure, progress, and what's waiting on them. They don't see your internal notes, your team chat, or your billable rates. Transparency where it matters; privacy where it doesn't.

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For the agency that runs internal work alongside client work

One tool for both kinds of work. Project Boards for internal queues — kickoff prep, QA, ops. Tasks and milestones for client deliverables, with the full client-locked workflow. Same product, different rules per surface.

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Limits scale with your team. Features don't.

Every feature, every plan

FOREVER

$0for small teams testing the waters

What you get

  • 1 workspace
  • Max 3 projects
  • 3 team seats
  • Unlimited clients invited free — 1 teammate per client
  • 100 MB of storage
  • 30-day message history
  • All Progense features — same product, scaled limits

BUSINESS / billed monthly

$35For agencies running multiple clients and teams in parallel.

What you get

  • Up to 3 workspaces
  • Unlimited projects
  • 10 team seats
  • Unlimited clients invited free — 3 teammates per client
  • 100 GB of storage (+$5 per 50 GB)
  • 90-day message history
  • Priority support
  • All Progense features — same product, scaled limits

UNLIMITED / billed monthly

$99For companies and agencies that need scale and no ceilings.

What you get

  • Unlimited workspaces
  • Unlimited projects
  • 30 team seats (+$7 per additional)
  • Unlimited clients invited free — 5 teammates per client
  • 500 GB of storage (+$5 per 50 GB)
  • Unlimited message history
  • Priority support
  • All Progense features — same product, scaled limits

Built for agencies. Over-engineered for honesty.

Every decision in Progense exists for one reason: to tell the truth about where your projects actually are. Not to make you look good on a Monday morning slide. To show you — and your clients — reality.

Try Progense for free

Get started
The first month is on us.

Progense dashboard preview